91-242 RESOLUTION NO.91R-242
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the city and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the City
Clerk of the city of Anaheim (hereinafter "custodian of records")
are more than two years old and are documents which are
authorized for destruction under the provisions of said Section
34090 of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the city of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
city Council of the City of Anaheim this 6th day of August ,
1991.
CITY CLERK OF THE CITY OF ANA~EIM
CJF: kh
R34DESRC. 06
STATE OF CALIFORNIA )
COUNTY OF ORANGE } ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 91R-242 was introduced and adopted at a regular
meeting provided by law, of the Anaheim City Council held on the 6th day of
August, 1991, by the following vote of the members thereof~
AYES: COUNCIL MEMBERS: Simpson, Daly, Pickler, Ehrle and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 91R-242 on the 7th day of August, 1991.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 7th day of August, 1991.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, city Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 91R-242 duly passed and adopted
by the City Council of the City of Anaheim on August 6, 1991.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT "A"
(PAGE 1 of 3)
DEPARTMENT 07 PROGRAM 154
CASH RECEIPTS
* Iournal Entries ) 01/01/85 12/31/85
* Daily Treasurer's Cash ) 01/01/86 12/31/86
* Interest Monthly Report ) 01/01/87 12/31/87
* Daily Cash Flow ) 01/01/88 12/31/88
* Bank Summary ) 01/01/89 05/31/89
* Daily Cash Receipts )
* Bank Deposits )
* Bank Wire Confirmation )
* Bank Mafais/Moneymax Reports )
CHECKING ACCOUNT RECONCILIATION SYSTEM (CARS)
Accounts Payable 01101]86 12/31/86
01/01/87 12/31/87
01/01/88 06/30/88
Payroll 01/01/86 12/31/86
01/01/87 12/31/87
01/01/88 06/30/88
Utilities 01/01/86 12/31/86
01/01/87 12/31/87
01/01/88 06/30/88
Worker's Compensation 01/01/86 12/31/86
01/01/87 12/31/87
01/01/88 06/30/88
EXHIBIT "A" ~
(PAGE 2 of 3)
DEPARTMENT 07 PROGRAM 154
MISCELLANEOUS
Bank Monthly Reconciliation 01/01/82 12/31/82
01/01/83 12/31/83
01/01/84 12/31/84
Cash Flow Investments 01/01/82 12/31/82
01/01/83 12/31/83
01/01/84 12/31/84
01/01/85 12/31/85
Cash Flow Detail Report 04/01/87 12/31/87
01/01/88 12/31/88
01/01/89 01/31/89
Investments Inactive 07/01/85 12/31/85
(Matured Securities) 01/01/86 12/31/86
01/01/87 12/31/87
01/01/88 06/30/88
Moneymax Documents 05/01/83 12/31/83
(Miscellaneous General 01/01/84 03/31/84
Correspondence
DEPARTMENT 07 PROGRAM 339
Deferred Compensation Bi-Weekly ) 01/01/84 12/31/84
Reports (MPS450A) ) 01/01/85 12/31/85
) 01/01/86 12/31/86
) 01/01/87 12/31/87
) 01/01/88 12/31/88
Deferred Compensation Allocation ) 07/01/82 12/31/82
Errors (MPS450C) ) 01/01/83 12/31/83
) 01/01/84 12/31/84
) 01/01/85 12/31/85
-- ) 01/01/86 12/31/86
) 01/01/87 12/31/87
) 01/01/88 12/31/88
EXHIBIT "A"
(PAGE 3 of 3)
DEPARTMENT 07 PROGRAM 339
Termination D~e Reports 1/1/85 12/31/85
(Bi-Weekly) 1/1/86 12/31/86
1/1/87 12/31/87
Deferred Compensation Deduction - 1/1/79 12/31/79
Product Providers 1/1/80 ' 12/31/80
(Weekly Activity Reports) 1 / 1/81 12/31/81
1/1/82 12/31/82
1/1/83 12/31/83
1/1/84 12/31/84
1/1/85 12/31/85
1/1/86 12/31/86
1/1/87 12/31/87
1/1/88 12/31/88
The above records are no longer needed in the normal course of business and
scheduling of destruction is in accordance with the adopted retention schedule for
the City Treasurer's Office.
Dated: June 13, 1991
ALCO ENVIRONMENTAL I~ICOItPOOATED
1~7B N~ CHRI~BEH L
(=~ ~?2.a~7o on P.O. BOX 17490 ~?~)
ANAHEIM, CA DZ817-74¢0
~IS IS TO CER~FY ~AT ALL R~CO~S AND MA~R~S RECEIVED FROM
Name CITY OF ANAHEIM TR~A~IIRER'S OFFICE
Ad~es~ ~ 200 S. Anaheim .~' Ci~ Anaheim
Telephone { 714 ) 2~4 5117 Zip ~ 92805
Have been comp[etely destroyed by a Mil 1
i~ f~m~ certified that ,ince recor~ we~ received ~y A[~O
that ~ey have not been exce~iv~[y han~ed ~mmpered wi~
ALCO ENVIRONMENTAL IHC.
Date ~ / [ / 91 By .
SER~CE No. D920
CITY OF ANAHEIM, CALIFORNIA
CIVIC CENTER, 200 S. Anaheim Blvd., Second Floor
Anaheim, CA 92805
Office of Telephone:
CITY TREASURER (714) 254~5117
FAX (714) 254-5232
I hereby certify on August 6, 1991 I submitted all of the records listed above in
Exhibit "A" of Resolution No. 91R-242 to an Agent of Alco Environmental whose
business address is 1275 North Chrisden LI02, Anaheim, California 92817 and
these records were destroyed on that same date as wimessed by the Certificate of
Destruction affixed below.
LIRNE~, CIT~7~7~E~-LP~ DATED: SEPTEMBER 5, 1991