91-281 RESOLUTION NO. 91R-281
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
Public Utilities department head of the City of Anaheim
(hereinafter "custodian of records") are more than two years old
and are documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without
making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
Hity Council of the City of Anaheim this 24th day of September ,
1991 ·
YO OFA~TH~
CITY CLERK OF THE CITY OF ANAHEIM
CJF~. k'h
R17DESRC. 06
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 91R-281 was introduced and adopted at a regular
meeting provided by law, of the Anaheim City Council held on the 24th day of
September, 1991, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Daly, Pickler, Ehrle and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 91R-281 on the 25th day of September, 1991.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 25th day of September, 1991.
(SEAL)
I, LEONORA N0 SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 91R-281 duly passed and adopted
by the City Council of the City of Anaheim on September 24, 1991.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT "A"
PUBLIC UTILITIES RECORD DESTRUCTION
NAME OF RECORD DATES
Accounts Receivable Reports 1964 thru 1980
Closing Bill Registers 1978 thru 1980
Paid Water Service Registers 1966 thru 1974
Bankruptcy Reports 1968 thru 1975
Deposit Refund Registers 1958 thru 1976
Collector Registers 1978 thru 1980
Closing Billed Aged Registers 1973 thru 1979
Invalid Readings Reports 1975 thru 1976
Write Off Reports 1970
State of California Flat Rate Reports 1969 thru 1972
Billing Registers 1963 thru 1976
Daily Trans Total Reports 1970 thru 1978
Exception Trans Reports 1977 thru 1978
Analysis of Billing Reports 1976
Credit Bureau Transfer Lists 1977 thru 1986
Deceased Customer Files 1982 thru 1986
Returned Check Files 1984 thru 1986
Project Amps Records 1985 thru 1986
ECIP Payments (Energy crisis Intervention) 1985 thru 1986
Credit Waivers 1980 thru 1988
Payment Receipts 1980 thru 1988