93-191 RESOLUTION NO. 93R-191
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Manager of the City of Anaheim (hereinafter
"custodian of records") are more than two years old and are
documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without
making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the city Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
city Council of the City of Anaheim this 21s~ day September ,
1993.
MAYOR OF~~THECITYOF~~EIM
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
JLW:lm
3781.1\EEGAN\September 3, 1993
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 93R-191 was Introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 21st day of September, 1993, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Hunter, Pickler, Simpson, Daly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 93R-191 on
the 22rid day of September, 1993.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 22nd day of September, 1993.
CiTY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 93R-191 was duly passed and adopted by the City Council of the City of Anaheim on
September 21, 1993.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT "A"
DATA PROCESSING DEPARTMENT
The following list of records are eligible for retirement in accordance with our adopted
retention and are no longer needed in our normal course of business.
Name Reten Code Fiscal Year
Accounts Payable - Invoice copies CY + 2 1989-1990
Accounts Payable - Invoice copies CY + 2 1990-1991
Activity Reports CY + 2 1989-1990
Agenda - City Council CY + 2 1989-1990
Agenda - City Council CY + 2 1990-1991
Contract Programmers (S & P) CY + 2 1989-1990
Contract Programmers (S & P) CY + 2 1990-1991
Correspondence - External to City CY + 2 1989-1990
Correspondence - External to City CY + 2 1990-1991
Correspondence - Internal to City CY + 2 1989-1990
Correspondence - Internal to City CY + 2 1990-1991
Correspondence - D. P. In-house CY + 2 1989-1990
Correspondence - D. P. In-house CY + 2 1990-1991
EMB - Agenda/Minutes CY + 2 1989-1990
Employee Payroll Reports CY + 2 1989-1990
Marls Billings CY + 2 1989-1990
Office Automation - Requests/Approvals 1990-1991
Printing Requisitions CY + 2 1990-1991
Purchase Requisitions CY + 2 1990-1991
RFP - Contract Programmers CY + 2 1989-1990
RFP - Contract Programmers CY + 2 1990-1991
Request for Warrants CY + 2 1990-1991
Request for Work Orders - Maintenance CY + 2 1990-1991
Staff Reports - Data Processing CY + 2 1989-1990
Staff Reports - Data Processing CY + 2 1990-1991
The above records are no longer needed in the normal course of business, there has been no litigation
or other situation arisen to require they be retained, and timing of destruction is in accordance with
the adopted retention schedules for the Data Processing Office records.
~/'~C_.O....2 Revised Date: September 20, 1993
D~ffi(Processing Director