94-057 RESOLUTION NO. 94R-57
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Manager of the City of Anaheim (hereinafter
"custodian of records") are more than two years old and are
documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without
making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the city of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 12th day of April ,
1994.
4490.1\LMOSE$\March 17, 1994
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-57 was introduced and adopted at a regular meeting provided by law, of the Anaheim City
Council held on the 12th day of April, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Simpson, Hunter, Daly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Pickler
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-57
on the 13th day of April, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 13th day of April, 1994.
~CITY CLERK OF CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby oertify that the foregoing is the
original of Resolution No. 94R-57 was duly passed and adopted by the City Council of the City of
Anaheim on April 12, 1994.
CITY Ct. ERK OFTii~ CITY OF ANAHEIM
AGENCY 521 ORG 4 3140
EXHIBIT A
REF$ RECORD SERIES COD~ YEAR
100.20 CALL OUT CY+3 1969
100.20 TIME REPORTS C¥+2 1978
100.20 EMPLOYEE STATISTICS CY+2 1981
100.20 STATUS OF AUTHORIZED POSITIONS CYOP 1978
100.20 PAYROLL DISTRIBUTION REPORT CY+2 1980
100.20 PAYROLL REGISTER CY+2 1973
100.20 MEAL REIMBURSEMENT CY+2 1970
100 20 TIME SHEETS CY+4 1968
100 20 INDUSTRIAL ACCIDENT C~+2 1969
300 00 PURCHASE REQUISITION CY+2 1971
300 00 PETTY CASH SLIPS CY+2 1969
300 00 BUDGET CY+2 1969
300 00 5-YEAR FORECAST CY+2 1980
300 00 MATERIAL DR3kWN FROM STOCK CY+2 1974
300 00 GLA REPORTS C¥+2 1975
300 35 NOTICE TO BILL CY+2 1968
500 00 EQUIPMENT POOL USAGE BY PROGRAMS CY+2 1981
500 00 EQUIPMENT INVENTORY REPORTS CY+2 1980
500 00 EQUIPMENT SUMMARY REPORTS C¥+2 1982
500 00 EQUIPMENT USAGE REPORTS CY+2 1981
500 00 EQUIPMENT MRS/MILES/TRUCK STOCK CY+2 1972
500 00 MECH. MAINT. REPAIR REQ (TRUCKS) CY+2 1972
500 00 MEMOS/CORRESPONDENCE CY+2 1968
500 00 DISPATCH ORDERS CY+2 1969
500 00 WATER METER SHOP DAILY WK SHEETS CY+2 1972
500 00 WATER UNMETERED SERVICE RECORDS CY+2 1967
500 00 WATER SERVICE REQUESTS CY+2 1972
500.00 WATER METER ORDERS CY+2 1979
500.00 WATER METER NEW SETS RECORDS CY+2 1976
500.00 CUST. SVC READ SCHEDULES/WATER CY+2 1976
500.00 INTERRUPTION REPORTS CY+2 1977
500.00 TASK PRODUCTIVITY REPORTS CY+2 1978
500.00 WORK ORDER LOGS CY+2 1981
500.00 REQUEST FOR WORK FACILITY MAINT CY+2 1978
500.05 CLAIMS TO THE CITY OF ANAHEIM CY+2 1973
500.10 EQUIPMENT RENTAL DATA CY+2 1986
The above records are no longer needed in the normal course of
business and timing of destruction is in accordance with the
adopted retention schedules for the Utility Service Center, and
there are no extraordinary events, such as litigation, to cause
them to be removed from the destruction cycle.
Ed Alario
Assistant General Manager - Water Services
exhibit
MASTER FILES
MAIH OIq'ICB
tOO0 ~W YO~ B~T (S10) 4S~0e
~NO B~C~ CA 900~ (800)
This is the authority for the MFI Records Retention Service to
destro), the following described records held in the account of
Anaheim Utilities Administration
FILE CARTON # MFI LOC # DESCRIPTION
All designated files of the
Anaheim Public Utilities Service
Center per City of Anaheim
authorization letter dated 12-1-94
ANAHEIM CITY COUNCIL RESOLUTION NO. 94R-57
Total number of file cartons to be destroyed
Per letter dated 12-1-94
Signature of Authorized Agent
CBRT~HCATB OF DBSTRUCTION Signed by Kathy Page Corral
The above records have been destroyed as shown below
Place Method : Date
Orange County Shredding 12-07-94
wi ess
REQUEST FOR DESTRUCTION