94-263 RESOLUTION NO. 94R-263
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code
of the State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records"), of the City upon approval of the legislative body of
the City, and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of various department heads of the City of Anaheim
(hereinafter collectively "custodians of records") are more than
two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq.
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the respective custodians of records of
the city of Anaheim be, and they are hereby authorized to destroy
immediately, in a lawful manner and without making any copies
thereof, the records under their respective charges, as more
particularly described on Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the Office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 15th day of
Nover~Der , 19 9 4.
ATTEST: /f~
CITY CLERK OF THE 'CITY' OF ANAHEIM
APPROVED:
JACK L. WHITE, CITY ATTORNEY
Date l, J 11/7/94
5807.1\DMAESE\November 4, 1994
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-263 was introduced and adopted at a regular meeting p,rovided by law, of the Anaheim City Council
held on the 15th day of November, 1994, by the following vote of the members thereof:
AYES: COUN]CIL MEMBERS: Feldhaus, Simpson, Pickler, Daly
NOES: COUN]CIL MEMBERS: None
ABSENT: COUN~CIL MEMBERS: Hunter
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-263 on
the 16th day of November, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 16th day of November, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 94R-21~,3 was duly passed and adopted by the City Council of the City of Anaheim on
November 15, 1994.
CI~Y CILERK OF THE CITY OF ANAHEIM
lof 2
EXHIBIT "A"
CITY ATTORNEY 'S OFFICE
Box 1
1991 Support Staff Timesheets
1987 Payroll Edit Sheets
1991 Request for Time Off Slips
1990 1992 Sign In Sheets
1991 Blanket Purchase Orders
1985 Pitney Bowes Accounts Payable
1991 Stock Stationary
1991 Purchase Requisitions
1991 Stationary Requisitions
1991 Request for Delivery
1991 Material Drawn from Stock
1990 Request for Work
1991 Printing Requisitions
Box 2
1987 Vision 2000
1989 General Personnel Information
1986 Accounts Payable
1991 Industrial Accident Report
1991 Payroll Distribution by Dept.
1991 Sick Leave Use Report
1991 Employee Attendance Reports
1991 Employee Stats
1991 Payroll YTD Earnings and Deductions
1991 Location Code Report
1991 Part-time hours
1991 Authorized Positions Report
1992 Part-time hours
1992 Industrial Accident
1992 Payroll YTD Earnings & Deductions
1992 Employee Attendance
1992 Employee Stats
1992 Location Code
1992 Authorized Positions
1992 Sick Leave Use
2of2
CITY A~fORNEY[S OFFICE
Box 3
1988 Attendance Report
1989 YTD Earnings and Deductions
1989 Payroll Distribution
1989 Employee Attendance Stats
1989 Sick Leave
1989 Status of Authorized Positions
1989 Attendance Report Be Department
1989 Leave Usage
1990 Location Code Report
1990 Daily Attendance Report
1990 Employee Statistics
1990 Sick Leave
1990 Part-time Employee Hours Worked
1990 Payroll Distribution
1990 YTD Earnings and Deductions
1990 Authorized Positions
Box 4
Duplicate copies of Ebasco business records
subpoenaed by our office on a now closed litigation
matter.
Box 5
Duplicate copies of Ebasco business records
subpoenaed by our office on a now closed litigation
matter.
The above records are no longer needed in the normal course of business, and
timing of destruction is in accordance with the adopted retention schedules for
the records of the City Attorney's Office.