94-221 RESOLUTION NO. 94R-221
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Public Utilities General Manager of the city of
Anaheim (hereinafter "custodian of records") are more than two
years old and are documents which are authorized for destruction
under the provisions of said Section 34090 of the Government Code
without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the city Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 13th day of September ,
1994.
ATTEST: ~0 T~M
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
~C~.-WHITE, CITY ATTO~N~
4490.1\LMOSES\August 18, 1994
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-221 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 13th day of September, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Pickler, Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Simpson, Daly
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-221 on
the 14th day of September, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 14th day of September, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 94R-221 was duly passed and adopted by the City Council of the City of Anaheim on
September !3~ 1994.
CITY CLERK OF THE CITY OF ANAHEIM
INACTIVE RECORDS BELONGING TO AGENCY 521, ORG. 0624
REF ~ RECORD SERIES CODE YEaR
100 EMPLOYEE TIME RECORDS CY+2 1981 THRU 1987
100 MISCELLANEOUS CORRESPONDENCE CY 1962 THRU 1970
100 SHIFT SCHEDULES CY 1983 THRU 1984
100 T.S. WORK MEASUREMENTS CY 1982 THRU 1984
300 BUDGET REPORTS CY+2 1962 THRU 1970
300 PURCHASE REQUISITIONS CY+2 ].984 THRU 1986
500 ELECTRIC SYSTEM LOGS CY+14 1961 THRU 1972
500 INTERRUPTION REPORTS CY+14 1959 THRU 1966
500 MONTH END REPORTS CY+2 1961 THRU 1971
500 MONTH END REPORTS CY+2 1984 THRU 1985
500 SWITCHING PROGRAMS CY+2 1962 THRU 1972
500 VOLTAGE CHARTS CY+2 1966 THRU 1970
500 VOLTAGE CHARTS CY+2 1983 THRU 1987
500 WATER SYSTEM LOGS CY+14 1964 THRU 1972
500 ELECTRIC SYSTEM LOGS CY+14 1961 THRU 1972
The above records are no longer needed in the normal course of
business and timing of destruction is in accordance with the
adopted retention schedules for the Systems Operations Division
records. There are no extraordinary events such as litigation to
cause them to be removed from the destruction cycle.
Stephen E. Albright
Electric Systems Manager
SEA: CAB :,cb
RCDDEST. RPT - 0 8 / 10 / 9 4 - cab
r MASTER FILES
· NAIR 4)FI~B . I~O~B8
'~OOO ~W YO~ 8~T (S10) 4ST-OT06
~NG B~ ~ 9o8~ . ~ ~8~J 426-TX8e
. ~ 1 2-21 -94
This is the authori,ty for the MFI Records Retention Service to
COPY FOR YOURdestroy the following described records held in the account of
IltFORMATI6#
ANAHEIM UTILITIES ADMIN,
FI~E CARTON # MFI LOC # DESCRIPTION
43 cartons - Not in MFI System
Certificate of'Destruction for records listed
in Exhibit A of City Council Resolution
94R-221. ~
Total number of file cartons to be destroyed4 3
Per ietter dated 12-1-94
Signature of Authorized Agent
CBRTI~CAT~ OF D~fRUC~ON Signed by Kathy Page
The above records have been destroyed as shown below
Place Method , Date
Orange County Shredding 12-21-94
REQUEST FOR DESTRUCTION