RES-2010-135RESOLUTION NO. 2010 -135
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of
Public Works of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof, and
WHEREAS, the custodian ofrecords of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination ofthe custodian ofrecords
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 24th day of August , 2010, by the following roll call vote:
AYES: Mayor Pringle, Council Members Sidhu, Hernandez, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST: Q'AAA 1/2
CITY CL RK OF THE CITY OF ANAHEIM
CITY O AHEIM
BY
MAYOR OF THE#TVV ANAHEIM
APPROVED:
CITY ORNEY OFT C OF ANAHEIM
78447.1
Exhibit "A"
Class Records Series Description Year Retention Code
The following are Fleet and Facility Services Records
Reports
Accident - Notice to Bill
2003
CL +2Y
Reports
Accident - Vehicular
1995 -2002, 2004 -2005,
CL +2Y
2007
Invoices
Accounts Payable
1985 -1990, 1998 -1999,
CY +3Y
2001 -2007
Reports
Billing, AMEA for staff time
2005 -2007
CY +2Y
Other
Budget (work sheets)
1986, 2002 -2006
CY +3Y
Reports
Carwash Charges
2005
CY +3Y
Reports
Cellular Telephone Charges
2002 -2003, 2005 -2006
CY +3Y
Case Files
Claims (against the City)
1989, 1992
CY +2Y
Contracts
Contracts
1984 -1994, 1996 -1998,
CY +SY
2002
Other
Correspondence, General
1979 -1980, 1984 -2000,
CY +2Y
2002 -2004, 2006 -2007
Form
Delivery Requests
1999
CY +2Y
Other
Equipment Manuals
1982, 1986, 1988,
CV
1990, 1992, 1994, 1998
Reports
Equipment usage charge distribution
1986 -1987, 1990 -1992,
CY +7Y
(AF0015)
1994
File
Financial Records (Departmental)
2002 -2005
CY +3Y
Reports
Fixed Assets
2000 -2006
CY +2Y
Reports
Gasoline Usage
2000 -2001
CY +SY
Reports
Interdepartmental Charges
1985, 1987, 1989,
CY +3Y
1991, 1994 -1999,
2000 -2006
Correspondence
Maintenance (interdivisional)
2002 -2003
CY +2Y
Reports
Payroll
2001 -2002, 2005 -2008
CY +2Y
Documents
Permits, Certificates
1986 -2002
CV +2Y
File
Personnel Records
1987 -2004
T +4Y
Case Files
Plan Checks for Building Permits
1988
CY +SY
Other
Purchase Orders
1985 -1994, 1996,
CY +2Y
1998 -1999, 2001, 2003,
2005
Documents
Request for Work
1985 -1992, 1994,
CY +2Y
1996-1997,2003
Minutes
Safety Meeting
1990
CY +2Y
File
Safety Program
2002 -2003
CY +2Y
Exhibit "A"
Class Records Series Description Year Retention Code
Reports
Safety Statistics
1988, 1996
CY +2Y
Reports
Soils Report - Flatland
1987 -90, 1992, 1999
CY +SY
Reports
Staff Reports (to City Council)
1990, 2006
CY +2Y
File
Subject Files (Facility Rental Rates)
2005 -2007
CY +2Y
Other
Timesheets, signed
1989, 1995, 2002
CY +6Y
Reports
Variance (Budget)
2004 -2007
CY +2Y
Reports
Vehicle billings
2006 -2007
CY +2Y
Form
Work Requests
1997 -2001
CY +2Y
� - ,01RECORDS
L:,66 MANAGEMENT
11 C111JI-A.1
Friday, September 10, 2010
LARecords, dba MicroShred
16201 Stagg St - Van Nuys, CA 91406
(818) 341 -1333 - Fax (818) 933 -0006
On Site
Ticket # 5003227
City of Anaheim* Directions _ Routine In
200 S. Anaheim Blvd. 2nd Floor Ste 276 (PLEASE ASK FOR ELLEN AT FRONT DESK (COPY OF WORK ORDER
Public Works SIGNATURE OF CONTACT {
Anaheim, CA 92805 REQUIRED!
Contacts:
Jennifer Perales (714)765 -5179 Special Instructions
I
I
I
R oonr Description Service Item Qty Pick Up ( Drop Off
15 Boxes (count) Boxes (count) 50.00 !
DO:622112
Time In: Time Out: Driver:, Quantity: +/-
Service I Comments
DESTRUCTION STATEMENT - On the date shown, designated confidential mal was shrded
and destroyed as per our instructions.
X
ee�Cate of DeSWC1�
Micro Shred hereby confirms that the documents, records, files, and products as supplied to
MicroShred have been permanently destroyed.
ENVIRONMENTAL
STATEMENT
MicroShred is committed to o clean and
We Recycle safe emvironnient. 411 shredded material
that is recnclable is taken to a paper mill
to be processed into new products.
Building Stop 00 , "Our interest is !keepin�i; interests Private" Page 1