2000-135RESOLUTION NO. 2000R-135
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Planning Director of the City of Anaheim
("custodian of records") are more than two years old and are
documents which are authorized for destruction under the
provisions of said Sections 34090 et seq., of the Government Code
without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the described records
in Exhibits "A," "B," and "C" of the City of Anaheim be, and is
hereby, authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under her charge,
as more particularly described in Exhibits "A," "B,"and ~C"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this llth day of July,
2000.
MAyJR~OFOF~TH~AHEiM
ATTEST:
~F THE CITY OF ANAHEIM
APPROVED:
RNEY OF T
34232.1
OF ANAHEIM
EXHIBIT ~A"
RECORDS DESTRUCTION - PLANNING DEPARTMENT-CODE ENFORCEMENT
YEAR
1993 thru 1996
1994 thru 1996
1986 thru 1996
1996 thru 1997
1996 thru 1998
1997 thru 1998
1993 thru 1996
1995
1996 thru 1997
1994 thru 1997
1995 thru 1996
REF. NO.
169
NAME OF RECORD SERIES REC. RET. CODE
Commercial Complied Cases CY+2
Residential Complied Cases CY+2
Graffiti Removal Consent Files CY+2
Commercial Sign File CY+2
Commercial Business - Out of Town CY
Business License CY
Parking Cites CY
Notices to Appear CY+5
Scavenger CY+2
Daily Inspection Logs CY+i
Telephone Message Pads CY+2
YEAR
REF. NO.
EXHIBIT ~'B"
NAME OF RECORD SERIES
REC. RET. CODE
1989 thru 1996
1988 thru 1996
1991 thru 1997
163
Planning Commission audio tapes CY+2
Zoning Administrator audio tapes CY+2
Correspondence/Zoning letters CY+2
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the Zoning
Division and Zoning Administrator of the Planning Department's office records.
A~nika M. Santaiaht~ " / "~ /~DD
Zoning Administrator
EXHIBIT "C"
RECORDS DESTRUCTION-Planning Department
Year Ref No.
1992-93 3264
Jan-July, 1994 3264
1992-97 3240
1997
3101
3131
3264
Name of Record Series
Planning Division individual telephone use reports
Planning Division individual telephone use reports
Graphics Section individual telephone use reports
Individual telephone use reports for:
Planning Administration,
Zoning Administrator, and
Advance Planning
Records Retention
Code
CY+2
CY+2
CY+2
CY+2
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2000R-135 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 1 lth day of July, 2000, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 2000R-135 on the 1 lth day of July, 2000.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 1 lth day of July, 2000.
(SEAL)
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 2000R-135 was duly passed and adopted by the City Council of
the City of Anaheim on July 1 lth, 2000.