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96-055 RESOLUTION NO.96R-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Sections 34090 et seq. of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records"), of the City upon approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of various department heads of the City of Anaheim (hereinafter collectively "custodians of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq. of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the respective custodians of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the city of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the respective custodians of records of the City of Anaheim be, and they are hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under their respective charges, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the Office of the city Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 23rd day of April , 1996. MAYOR OF THE CITY OF~AHEIM CITY CLERI~OF THE CITY OF ANAHEIM APPROVED: JACK L. WHITE, CITY ATTORNEY 5807.1\DMAESE~Aprit 16, 1996 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 96R-55 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 23rd day of Apdl, 1996, by the following vote of the members thereof: AYES: MAYOR/COUNCIL: Tait, Zemel, Lopez, Daly NOES: MAYOR/COUNCIL: None ABSENT: MAYOR/COUNCIL: Feldhaus AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 96R-55 on the 23rd day of April, 1996. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 23rd day of Apdl, 1996. CITY CLERK OF THE CITY OF ANAHEIm'---- (SEAL) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 96R-55 was duly passed and adopted by the City Council of the City of Anaheim on April 23rd, 1996. CITY CLERK OF THE CITY OF ANAHEIM EXHIBIT "A" CITY ATTORNEY'S OFFICE BOX NO. 1 ATTORNEY TIME SHEETS 1/1/93 - 12/31/93 1992 PURCHASE REQUISITIONS 1993 PURCHASE REQUISITIONS 1993 STATIONARY REQUISITIONS 1993 REQUEST FOR DELIVERIES 1993 AFRAM REQUEST FOR DELIVERIES 1993 PRINTING REQUISITIONS 1993 MATERIAL DRAWN FROM STOCK 1993 STOCK STATIONARY REQUISITIONS BLANKET PURCHASE ORDERS 6/1/93 - 3/31/94 1993 AGREEMENT FILE NUMBER LOG 1993 LOG OF HAND DELIVERIES 1993 CONFERENCE ROOM & STAFF TIME OFF LOG BOX NO. 2 ATTORNEY TIME SHEETS 7/10/93 - 9/30/93 SUPPORT STAFF TIMESHEETS 01/01/1991 - 12/16/93 STAFF SIGN IN/OUT LOGS 12/31/91 - 12/31/93 STAFF TELEPHONE CHARGE REPORTS 4/1/92 12/31/93 BOX NO. 3 ACCOUNTS PAYABLE A-Z 1/1/89 12/31/90 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the City Attorney's records. Dated: April /~, 1996 < _ ~ CK~. WHITE, CITY ATTORNEY