95-072 RESOLUTION NO. 95R~2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ~EIM ~UTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
HEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the City and with
the written consent of the City Attorney, provided that said records
do not fall within certain specified categories; and
WHER~S, the following described records under the charge of
the Director of Public Works of the City of Anaheim ("custodian of
records") are more than two years old and are documents which are
authorized for destruction under the provisions of said Sections 34090
et seq. of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the city of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the city Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the city of Anaheim this 16th day of May, 1995.
~YOR OF THE CITY OFf'AN
ATTEST:
APPROVED:
CITY CLE~ OF THE CITY OF ANAHEIM-
LS:em~destrcds.res
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 95R-72 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 16th day of May, 1995, by the following vote of the members thereof:
AYES: MAYOR/COUNCIL: Tait, Lopez, Zemel, Feldhaus, Daly
NOES: MAYOR/COUNCIL: None
ABSENT: MAYOR/COUNCIL: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 95R-72 on the ~r
16'th day of May, 1995.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 16'th day of May, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 95R-72 was duly passed and adopted by the City Council of the City of Anaheim on
May 16th, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT A
FIELD ENGINEERING OFFICE
(FOR DESTRUCTION)
YEARS TO REOUIRED
BE DESTROYED RECORD SERIES RETENTION
1985-1991 05 S.P. Const. Files Current + 3
1985-1991 05 Tr. Const. Files Current + 3
1983-1989 05 Excavation Permit Files Current + 5
1983-1989 09 General Public Works Const.
Contracts Current + 5
1981-1987 09 Public Works Const.
Contracts W/Fed. Funds Current + 7
The above records are no longer needed in the normal course of
business and timing of destruction is in accordance with the
adopted retention schedules for the Public Work's Office.
Gary ~ !nS~u~.~ ic~ks An Dated: ~'~'~
~c~ n)eferP d
GEJ: db
cc: Natalie Meeks
Dave Nelson
File