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95-046 RESOLUTION NO. 95R-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Sections 34090 et seq. of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the City Clerk of the City of Anaheim ("custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq. of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the respective custodians of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and they are hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under their respective charges, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destructions shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the city of Anaheim this 28th day of March, 1995. MA OF THE ATTEST: LS:em~destrcds.res ~ STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, LEONORA N. SOHL, City C~erk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 95R-46 was Introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 28th day of March, 1995, by the following vote of the members thereof: AYES: MAYOR/COUNCIL: Tait, Lopez, Zemel, Feldhaus, Daly NOES: MAYOR/COUNCIL: None ABSENT: MAYOR/COUNCIL: None AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 95R-46 on the 28th day of March, 1995. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 28th day of March, 1995. CITY CLERK OF THE CITY OF ANAHEIM (SEAL) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 95R-46 was duly passed and adopted by the City Council of the City of Anaheim on March 28, 1995. CITY CLERK OF THE CITY OF ANAHEIM Exhibit A 1 of 3 RECORDS DESTRUCTION MANIFEST - OCT 1994 FILE REF # RECORD SERIES RETENT. YEAR(S) BID BOOKS CY+3 1989-90 113 PAYROLL RECORDS - CLERK'S OFC CY+3 1990 150 CDBG APPLICATIONS CY+3 1989-90 105 LTRS/APPLIC. FOR BOARD MEMB. CY+3 1990 108 POOL ROOM PERMIT APPS/CORRES. CY+3 1985-87 108 PUBLIC DANCE/DANCE HALLS CY+3 1958-59 " " " 1985-86 108 ENTERTAINMENT PERMITS CY+3 1977-78 108 BUS. LICENSE CORRES. CY+3 1977 CA 36 PARKS/REC CORRES./APPS/ CY+3 1958 CA 36 USE OF LA PALMA PARK CY+3 1948-53 CA 34 POLICE APPOINTMENTS CY+3 1940-50 CA 63 BLDG/PLUMBING PERMIT REFUNDS CY+3 1954-59 CA 27 SCHOOLS - CORRES. CY+3 1948-53 CA 32 PROCLAMATION REQUESTS CY+3 1950-59 CA 22 SPEC REQUESTS/MISC CY+3 1958-60 CA 20 SEWER CONNECTION FEES/CORRES. CY+3 1957-59 CA 25 SEWERS - DOMESTIC CORRES. CY+3 1953-59 CA 32 PROCLAMATIONS CY+3 1947-55 CA 34 APPTMT NORTHROP EMPLOYEES SERVING AS POLICE CY+3 1952-59 CA 34 POLICE COMMANDER/COMPLAINTS CY+3 1952-59 CA 46 FIRE DEPT CORRES. CY+3 1952-58 CA 39 LIGHTING CY+3 1958 CA 38 CITY MASTER PLAN - CORRES CY+3 1956 CA 37 METROPOLITAN AREA CORRES. CY+3 1957 Exhibit A 2 of 3 CA 40 LIBRARY CORRESP./BOARD APPTS & RESIGNATIONS CY+3 1949-58 CA 41 INVITATIONS CY+3 1958 CA 60 SPECIAL CENSUS CORRES CY+3 1952-58 CA 60 AGRMTS/CORRES/PAY RECORDS FOR SPECIAL CENSUS CY+3 1945-46 CA 61 CORRES - BUS LIC/MISC PERMITS CY+3 1950-59 CA 61 CORRES RE: REFUNDS/EXEMPTIONS FOR BUS LICENSE CY+3 1950-59 CA 62 CORRES RE: BUSES CY+3 1959 CA 63 CORRES - BUILDING DEPT CY+3 1959 ~ CA 72 ANIMALS/BIRDS CORRES CY+3 1957-59 CA 69 WATER/ELECTRIC SERVICE CORRES CY+3 1959 CA 70 ANNEXATION CORRES CY+3 1958 CA 48 FREEWAYS/HIGHWAYS CORRES. CY+3 1951-58 CA 67 BANKRUPTCY NOTICES CY+3 1959 CA 66 BENCHES CY+3 1959 CA 73 ADDRESSES CY+3 1959 CA 75 MOSQUITO ABATEMENT CY+3 1957-59 CA 77 WATER CONNECTION CY+3 1959 CA 78 PERSONNEL/AMEA CORRES./INSUR. CY+3 1953-59 CA 81 CHAMBER OF COMMERCE CY+3 1952-59 CA 83 MEETINGS/CONFERENCES CY+3 1954-59 CA 87 ORANGE COUNTY MISC CY+3 1954-59 CA 88 LAND SALES: CORRES CY+3 1952-57 CA 61 ENTERTAINMENT/DINNER DANCE PERMITS/APPLICATIONS CY+3 1960-74 CA 61 AMUSEMENT DEVICE PERMITS/ CORRES/APPLICATIONS CY+3 1970-76 Exhibit A 3 of 3 CA 61 CORRES PROTESTING LAUNDRY MACHINE LICENSE CY+3 1968-69 CA 61 BUS LICENSES: CORRES AMUSEMNT DEVICES/POOL HALL CY+3 1960-69 CA 61 BUS LICENSE - CLOSEOUT SALES CY+3 1971-72 CA 61 BUS LICENSE WAIVERS OF FEES: CORRES AND REQUESTS FOR CY+3 1960-76 CA 61 BUS LICENSES - REFUNDS CY+3 1960-76 CA 61 DINNER DANCE PERMITS CY+3 1960-73 CA 61 FORTUNE TELLING CORRES CY+3 1974 CA 40 LIBRARY CORRES CY+3 1970-74 PENDING LEGISLATION: CORRES CY+3 1967-70 TRASH CONTAINER PROGRAM CY+3 1962 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopte~d~retention schedules for the City Clerk's Office records. CITY CLERK EXHIBIT B - 1 OF 2 File Ref No. Records Series DescriDtion Year Reten Code City Clerk Records 000-185 Cortes all file categories 1991 CY+3 107 Building Dept reports 1991 CY+3 112 Cortes/copies of subpoenas 1991 CY+3 113 Affidavits - Legal Notices 1991 CY+3 113 League City Clerk's Dept Election 1991 CY+3 113 Print Requests 1991 CY+3 113 Telephone bills 1991 CY+3 113 Bills paid 1991 CY+3 113 Payroll input forms 1991 CY+3 113 Purchase requisitions City Clerk 1991 CY+3 113 Stationery requests 1991 CY+3 113 Material Drawn from stock 1991 CY+3 113 Blanket purchase orders 1991 CY+3 113 Statements of Econ. Interest 730'8 1975-81 C¥+7 Statements of Econ. Interest 721'1 1977-81 CY+7 114 Audio tapes City Council Meetings 1992 CY+2 115 EMB agendas/materials 1991 CY+3 119 Proclamations/Declarations 1991 CY+3 127 FPPC Bulletins/correspondence 1991 CY+3 127 Voted Ballots MelloRoos Elec 9/9/94 E+6 mos 127 Absentee Identifica envelopes 9/9/94 E+6 mos CFD Elec 1989-1, 2 and 3 128 Bankruptcy notices 1991 CY+2 128 Notices of Default 1991 CY+2 128 Trustee sales 1991 CY+2 129 Weed Abatement 1979-80 137 Bearer Bonds-Elec Rev Antic T-1990 T+5Y 140 Library Statistical reports 1991 CY+3 156 Police Complaints 1991 CY+3 156 Police Auction-unclaimed prop 1979-80 158 Copies deed clearances 1991 CY+3 EXHIBIT B 2 of 2 Public Works Contracts-Unsuccessful CY+2 bids (Offsite Boxes 70 and 71) 1987-90 Unsuccessful bids (Box 73) 1989-90 Unsuccessful bids (Boxes 80,82,83) 1990-91 Public Works Contracts-Prelim 1987-90 CY+2 Notices (Offsite Box No. 72) 175 Notices before PUC rec & filed 1991 CY+3 179 Corres in opposition to CUP 3347 1991 CY+3 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the City Clerk's/City Council Office records. City Clerk March 20, 1995 t ertifitate Of estru£ti n ALCO DOCUSHRED INCORPORATED P.O. BOX 17490 (a,a, 3?~,.at?o o,, ANAHEIM. CA 92817-7490 THIS IS TO CERTIFY THAT ALL RECOI~DS AND MATERIAL~ RECEIVED FROM N~me CITY OF ANAHEIM Address 200 S Anaheim Blvd City Anaheim Tclcpaone I 714 I 254 5166 Zip~ 92805 Have b~-n completely dcctl'oyed by a mit 1 proceu. It iz fuxthc~ certified that fince rccorciJ were received by AL¢O DOCUSHR!~D INC. that they hsve not been exceuivcly handled. tampered with or rc~d by inym~. ALe0 DOCLJSItR£D INC, Date 4/11/95 By D40127 Lee Sohl SERVICE No.