95-002 RESOLUTION NO. 95R-2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the City and with
the written consent of the City Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the Executive Director of the Community Development Department
("custodian of records") are more than two years old and are documents
which are authorized for destruction under the provisions of said
Sections 34090 et seq. of the Government Code without making a copy
thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the City of Anaheim this 10th day of January , 1995.
ATTEST:
APPROVED:
CITY CLERK OF THE CITY OF ANAHEIM JA!~ITE, CITY ATTS~LWEY
LS:em\destrcds.res
STATE OF CAUFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 95R-2 was Introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 10th day of January, 1995, by the following vote of the members thereof:
AYES: MAYOR/COUNCIL: Lopez, Zemel, Feldhaus, Daly
NOES: MAYOR/COUNCIL: None
ASSENT: MAYOR/COUNCIL: None
COUNCIL VACANCY: COUNCILMEMBER: One
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 95R-2 on the '~
10th day of January, 1995.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 10th day of January, 1995.
CITY CLERK OF THE CITY OF ANAHEIM --
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certihj that the foregoing is the original
of Resolution No. 95R-2 was duly passed and adopted by the City Council of the City of Anaheim on
January 10, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
CITY MANAGER/CITY COUNCIL
January 10, 1995
Community DevelopmentJHousing Division
Page 1 of 3
Destruction of Records
Exhibit A
File Retention
Record # Descdbe Code Year
252 Housing Authority Checks CY + 7 1985
253 " 1982-84
254 " 1983
255 " 1984-85
256 " 1986-87
257 1987
258 1983
259 1981-82
260 1986
261 1984
262 Housing Authority Check Register 1980-81
263 Housing Authority Checks 1987
264 1982
265 " 1981
266 1987
267 " 1985
268 " 1986
269 Housing Authodty Check Register 1986-87
270 " 1985-86
271 Housing Authority Checks 1982
272 " 1982
273 " 1982
274 Ina~ive Ce~ificates & Applications 1981-86
275 " 1983-84
276 1981-82
277 1983
278 1982-83
279 1978-84
280 1978-84
281 1981-83
282 1982-84
283 1983-84
284 1984-85
285 1977-78
286 Terminated TenantFiles 1987-88
287 " 1987-88
288 Ina~ive Ce~ificates & Applications 1986-87
289 .... 1987
290 " " 1985-87
Page 2 of 3
File Retention
Record # Describe Code Year
291 Terminated Tenant Files CY + 7 1987
292 " 1984-85
293 1986-87
294 1987
295 1987
296 1986-87
297 1986-87
298 1986-87
299 1987
300 1984-85
301 Housing Authority - Correspondence 1981
302 " 1981-82
303 " 1981
304 " 1975-77
310 Housing - Intake/Inquiry Cards 1979--81
311 1979-81
312 1980-81
313 1981-82
314 1981
315 1980-82
316 1986
317 1978-86
318 Neighborhood Preservation - Files 1979-82
319 CHFA - Correspondence 1981-85
320 Neighborhood Preservation - Files 1979-82
321 Community Development Questionnaires 1975
322 Housing Correspondence 1978-81
323 Housing Tenant Correspondence 1978
324 Housing Invoice Log 1984
325 Redevelopment Correspondence 1975
327 Housing Past Due Accounts " 1980-82
328 Community Development General Ledgers" 1975-81
329 Housing Requisitions 1979
331 Housing Correspondence 1982
332 . " 1982
333 Inactive Homeownership Applications " 1986-87
334 Housing Correspondence " 1979
335 Housing Fiscal " 1981-83
336 Housing Tenant Recertification " 1977-78
337 Housing Fiscal " 1984
Page 3 of 3
File Retention
Record # Describe Code Year
338 Housing - Check Registers 1982-84
339 Housing Correspondence 1984-86
340 Housing RehabilitationNVork Orders 1978-79
341 Housing Inspection Logs 1982-83
342 Housing Neighborhood Council Corr. 1984
343 Housing HUD Regulations 1976-80
344 Housing Rebate Program 1980
345 " 1980
346 Housing Fiscal Reports 1981
347 " 1981
348 " 1981
349 Housing Program Correspondence 1979-82
350 " 1979-82
351 " 1979-82
352 Housing Home Improvement Program 1981-82
353 " 1981-82
354 " 1981-82
355 " 1981-82
356 " 1981-82
357 " 1981-82
358 " 1981-82
359 Housing - Correspondence 1985-89
360 Housing Program Log 1985-86
361 " 1980-81
362 " 1979-81
363 Housing Home Improvement Program 1981.82
V
Total: 105 boxes
The above records are no longer needed in the normal course of business, and
timing of destruction is in accordance witht he adopted retention schedules for
the records of Community Development Department.
Dated: January 10, 1995
. co d. coordin ,o
Ma~lkna~p° ~~ Executive iirector