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97-056WHEREAS, Sections 34090 et seq. of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Planning Director of the City of Anaheim "custodian of records are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq. of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record series described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the respective custodians of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records in the Planning Department of the City of Anaheim be, and they are hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under their respective charges, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 6th day of May 1997. ATTEST: CITY CLERK OF THE CITY OF ANAHEIM RESOLUTION NO. 97R -56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. MA OR OF THE CITY OF AHEIM APPROVED: STATE OF CALIFORNIA COUNTY OF ORANGE ss. CITY OF ANAHEIM I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 97R -56 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 6th day of May, 1997, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly NOES: MAYOR /COUNCIL MEMBERS: None ABSENT: MAYOR /COUNCIL MEMBERS: None AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 97R -56 on the 6th day of May, 1997. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 6th day of May, 1997. (SEAL) --(2) d -44 6 l 7 CITY CLERK OF THE CITY OF ANAHEIM I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 97R -56 was duly passed and adopted by the City Council of the City of Anaheim on May 6, 1997. CITY CLERK OF THE CITY OF ANAHEIM RECORDS DESTRUCTION PLANNING DEPARTMENT CODE ENFORCEMENT YEAR 1989 thru 1990 1989 thru 1990 1989 1993 1990 1989 1989 CODE 4/4/97 CEretn4 EXHIBIT A REF. NO. NAME OF RECORD SERIES 169 Commercial Complied Cases Residential Complied Cases Taxi Cab Case Files Graffiti Removal Consent Files Personnel Files Commercial Sign File Commercial Business Out of Town REC. RET. CODE CY +2 5Y offsite CY +2/5Y offsite CY 7 CY +3 T+ 1/5Y offsite CY 7 CY 7 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the Code Enforcement Division of the Planning Department's office records. POOLE, RCEMENT MANAGER DATED: 7/J 1997. Certificate of Destruction ALCO DOCUSHRED INCORPORATED P.O. BOX 17490 ANAHEIM, CA 92817 -7490 800 840 -2526 THIS IS TO CERTIFY THAT ALL RECORDS AND MATERIALS RECEIVED FROM Name City of Anaheim /Planning Dept /dV Euwea Address 200 S Anaheim Blvd, Room City Anaheim 115 Telephone 254 -5139 x5020 Have been completely shredded and recycled. It is further certified that since records were received by ALCO DOCUSHRED INC. that they have not been excessively handled, tampered with, or read by anyone. Date 5/19/97 By ALCO DOCUSHRED Or S /G) P2