Charter Review 2013/08/22PN
�o` o ANAHEIM CHARTER REVIEW COMMITTEE
U D MINUTES
Thursday, August 22, 2013
6:00 p.m.
ND - - Anaheim City Council Chambers
200 Anaheim Blvd, Anaheim 92805
The meeting notice, agenda and related materials were duly posted on August 19, 2013.
PRESENT: Chair, Todd Ament and Committee Members: Tom Dunn, Amanda Edinger, Craig
Farrow, Ernesto Medrano, Keith Olesen and Gloria Ma'ae.
STAFF: City Manager's Office: Paul Emery, Assistant City Manager and Margie Otto, Senior
Analyst; Linda Andal, City Clerk; Michael Houston, City Attorney; and Raphael Sonenshein,
Consultant
1. Call meeting to order. The meeting of the Charter Review Committee of August 22,
2013 was called to order by Todd Ament at 6:02 p.m. in the Council Chambers of
Anaheim City Hall located at 200 S. Anaheim Blvd.
2. Public Comments. Ron Bengochea encouraged citizens to get involved with the
Charter process and expressed his commitment to staying involved.
City Clerk Linda Andal reported one written public comment was received which asked
whether a voter had to be a citizen to vote in any election. She further advised that
future written comments would be provided in the committee's packet and posted online.
3. Presentation on rules of order regarding voting.
City Attorney Michael Houston presented a general overview of voting procures for the
committee during meetings.
4. Approve Committee minutes of July 31, 2013.
Member Farrow moved to approve committee meeting minutes of July 31, 2013, seconded by
Member Gloria Ma'ae. (VOTE: AYES — 7. NOES — 0). Motion approved.
5. Approve proposed meeting calendar.
Member Farrow requested the December 4 meeting be revised due to a scheduling conflict.
Following discussion Member Medrano moved to amend the December 4 meeting to December
3 and approve the remainder of the calendar, seconded by Member Ma'ae. (VOTE: AYES - 7.
NOES — 0). Motion approved.
Meeting of the Charter Review Committee
August 22, 2013
Page 2 of 3
6. Approve list of comparable Charter Cities.
Assistant City Manager, Paul Emery explained that the city reviewed a list of 68 California
charter cities that could be used as a reference point during the review process. Staff and the
city's consultant narrowed the list to 12 cities, which included those cities similar to Anaheim
based on a regional aspect and size /population (Burbank, Chula Vista, Glendale, Huntington
Beach, Irvine, Long Beach, Oceanside, Pasadena, Pomona, Riverside, Santa, and Torrance).
Mr. Emery advised that approval of the 12 cities would not preclude staff from reaching out to
other jurisdictions or the committee to provide such direction.
Mr. Sonenshein advised that staff would create and provide the committee with a comparative
spreadsheet that would be limited to the topics the committee had voted to discuss, with each
topic compared to the 12 comparable charter cities. At the request of Member Dunn, staff
would provide the committee with a disk of the charter documents of the 12 cities.
Mr. Farrow moved to accept the list of comparable charter cities, seconded by Member Ma'ae
(VOTE: AYES — 7. NOES — 0). Motion approved.
7. Review and approve a Communications Outreach Plan.
Member Olesen questioned why groups and businesses that fell outside of city limits would be
included as a target audience with Mr. Emery advising that the intent was to find opportunities to
reach out to organizations where the greatest number of people came together. This method
would allow the city to reach as many Anaheim residents as possible, especially those residents
that do not have other methods of hearing about the process.
Chair Ament suggested staff look into the following outreach efforts: i) purchase voter
registration information from the Orange County Registrar of Voters, ii) deliver a robo -call from
the city, and iii) translate more information in Spanish.
Mr. Dunn moved to approve the Communication Outreach Plan as presented, seconded by
Member Ma'ae (VOTE: AYES — 7. NOES — 0). Motion approved.
8. Identification of Charter issues for Committee deliberation.
Raphael Sonenshein began his discussion advising that today's session would be the
committee's first opportunity to review the Charter and begin listing and grouping the various
Charter sections. He suggested nine ways the committee should think about with respect to
how the charter should be: i) accessible — to allow people to read and understand the charter; ii)
informative — people should be able to understand their government; iii) clear; iv) complete; v)
economical; vi) modern; vii) flexible — to allow for the government to respond to the community;
viii) everything within the Charter should be within the authority of the city, providing examples
of state law; and ix) preamble — a cover letter, per se, to the charter.
Meeting of the Charter Review Committee
August 22, 2013
Page 3 of 3
Mr. Sonenshein guided the committee through the city's charter explaining that this exercise
would identify issues within the Charter to explore and once identified, staff would return to the
committee with information that would be helpful during deliberation. He reminded the
committee that they could return to an item, not listed, at any time in the process. Following an
in depth review, the committee agreed to placing the following sections on the review calendar:
section 402 (Limitations on Eminent Domain), Article V (City Council), with the exception of
section 519 (Gambling), sections 601 (City Manager), 604 (Powers and Duties), 605 (Meetings),
606 (Removal), and 608 (Assistant City Manager), Article V11 (Officers and Employees),
specifically sections 702 (Administrative Departments), 703(b) (City Attorney), 704(g) (City
Clerk), 705 (City Treasurer), 706 (Director of Finance) and 709 (Acceptance of Oath).
The committee agreed to carry the remaining sections of the Charter to the September 5
meeting.
9. Committee comments / Staff comments.
Mr. Ament thanked the staff and committee for their involvement that evening and adjourned the
meeting.
10. Adjournment. At 8:23 P.M. Chair Ament adjourned the meeting to September 5th, at
6:00 p.m., Anaheim Council Chambers.
i
ubmitted,
Linda N. Andal, CIVIC
City Clerk