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Parks and Recreation 2017/06/28MINUTES PARKS AND RECREATION COMMISSION Brookhurst Community Center, 2271 W. Crescent Avenue, Anaheim, California COMMISSIONERS PRESENT: Ryan Balius, Chairman Samantha Navarro, Vice Chairman James Cook Lynn Cudd Craig Farrow Nichole Rupp COMMISSIONERS ABSENT: Alfonso Rodriguez AGENDA June 28, 2017 STAFF PRESENT: Brent Dennis, Director Lawrence J. Pasco, Deputy Community Services Director Sjany Larson -Cash, Community Services Manager Pamela Galera, Principal Project Planner Eleanor Granflor —Sr. Secretary ACTION TAKEN 1. CALL TO ORDER: Chairman Balius called the meeting to order at 5:37 p.m. 2. PLEDGE OF ALLEGIANCE: Chairman Balius led the Pledge of Allegiance. 3. UNSCHEDULED PUBLIC COMMUNICATION: None. 4. SCHEDULED COMMUNICATION: None. 5. APPROVAL OF THE MINUTES: Chairman Balius presented the March 22, 2017 Minutes to the Commissioners for changes or corrections. Chairman Balius made a motion to accept the minutes, seconded by Vice Chairman Navarro. The motion was approved with five (5) ayes and one (1) abstention by Commissioner Cudd; Chairman Balius accepted the minutes. Chairman Balius presented the May 24, 2017 Minutes to the Commissioners for changes or corrections. Chairman Balius made a motion to accept the minutes, seconded by Commissioner Cudd. The motion was approved with a unanimous vote; Chairman Balius accepted the minutes. 6. REPORTS a) Recreation, Human and Neighborhood Services Activity Report — April/May: Sjany Larson -Cash presented the report and answered questions regarding the Adult Flag Football League at Peralta Park, the temperature in the yoga room at the Brookhurst Community Center, the aquatics programs and public pool/open swim. b) Park Ranger Patrol Statistics Report — May: Sjany Larson -Cash presented the report and highlighted the number of patrols, patrons, and public contacts made. Sjany answered questions regarding the communication between Park Rangers and Anaheim Police Department in regards to the statistical report, patrols completed at schools, vehicles on park property, and vehicles at Anaheim Coves. c) Parks Capital Project Progress Report: Pamela Galera presented the report and highlighted the Anaheim Coves Northern Extension, the renovation at Brookhurst Community Center, and Julianna Park. Commissioner Cudd shared an article on Twila Reid Park. Lawrence Pasco highlighted the Barton Park KaBOOM! Project and shared three conceptual drawings of the park. He stated a community meeting will be scheduled to present the drawings to the community. Pamela Galera answered questions regarding Founders' Park, Anaheim Coves, Ball Road Basin, Twila Reid Park, Maxwell Park, La Palma Soccer Field grant, Ronald Reagan Park, the Children's Garden at Central Library, and Julianna Park. Chairman Balius requested that staff provide a bi-weekly report on project status updates. Lawrence Pasco stated a copy of the particular City Council Staff Report can be provided to the Commission for any City Council Agenda Item. The Staff Report can be emailed to the Commissioners once the City Council Agenda is approved, prior to the City Council Meeting. Parks and Recreation Commission Minutes June 28, 2017 NEW BUSINESS: a) Open Space east of City Hall: Commissioner Cudd questioned why the property east of City Hall cannot be made as a City green space/park and also requested a status on the parking structure across the street from the Downtown Anaheim Community Center, City Hall parking structure, and potential development east of City Hall. Lawrence Pasco stated the property is owned by Community and Economic Development Department/Housing Authority, and the development project has been tabled. In order for the property to become a park, the City will have to purchase the property from the Housing Authority. Commissioner Cudd questioned what the Commission can do to recommend the property be developed into green space. Lawrence Pasco stated that if the Commission chooses, it can make a motion to submit a recommendation to the City Council that expresses their position on the use of the land. Brent Dennis stated the Planning for Parks assessment will help in identifying ideas for possible park development. b) Planning for Parks: Brent Dennis reported staff has a goal of completed 10,000 park surveys. Staff has received approximately 2,500 surveys and will be at the July 41h event at Peralta Park to complete more surveys. Brent invited the Commission to invite others to complete the survey. Chairman Balius questioned how the Commission can help to reach the goal and asked if Commissioners can attend any Steering Committee meeting or Working Group meeting before the report is completed. Lawrence Pasco stated that it is not necessary for Commissioners to attend Steering Committee or Working Group meetings; a draft report will be provided to the Commission for review and any input can then be recommended. Commissioner Rupp requested this to be a standing item on the Commission agenda. c) Park Surveillance Cameras: Chairman Balius requested to have Community Services staff monitor the cameras that have been installed in parks. Larry Pasco stated the Department does not have staffing to monitor the cameras at this time. Commissioner Farrow shared information on the levels of surveillance. Lawrence Pasco stated that the completion of this project is contingent upon the coordination and completion of the work cooperatively being performed by the Finance, Public Utilities and Public Works Departments, and not solely by the Community Services Department. d) Meeting Schedule: Chairman Balius requested for the meeting start time be changed to 6:00 p.m. and for the meeting location to rotate and a schedule be prepared by staff. Chairman Balius made a motion for staff to prepare a meeting calendar with new locations for the Commission meeting, seconded by Commissioner Farrow. A vote was taken and the motion was approved with a unanimous vote. Chairman Balius made a motion to change the meeting start time to begin at 6:00 p.m., seconded by Commissioner Rupp. A vote was taken and the motion was approved with four (4) ayes and two (2) nays by Commissioners Farrow and Cudd. 8. INFORMATIONAL ITEMS: Brent Dennis provided an update on Access California Services and stated the project has not been updated to reflect any mitigation considerations to address public comments from a public meeting last year. Once some refinement of the proposed project has been completed, then the project may begin advancing through a more robust public vetting. Eventually, the Parks and Recreation Commission will see the project on a future agenda for consideration. Brent Dennis also stated the Commission has the option to vote again in July for Commission Chair and Vice Chair due to the annual rule of voting. Chairman Balius invited the Commission to attend the 41h of July festivities at Peralta Park. Commissioner Cudd invited the Commission to visit the Bowers Museum where she is a docent. An informational flyer regarding Anaheim Fireworks was provided to the Commission. 9. ADJOURNMENT: Chairman Balius adjourned the meeting at 7:24 p.m.