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Golf 2006/01/26COMMISSIONERS PRESENT: CITY STAFF PRESENT: VALLEYCREST: CALL TO ORDER • GOLF COMMISSION MINUTES January 26, 2006 — 5:00 p.m. Chairman Wright Vice -Chairman Schultz Commissioner Gaby Commissioner Kresal Commissioner McCulloch 0 Michael Lautenbach, Bob Johns, Dave Johansen, and Gail Barruga No representative Chairman Wright called the meeting to order at 5:00 p.m. PUBLIC COMMENT There were no comments. APPROVAL OF THE MINUTES Vice Chairman Schultz made a Motion, seconded by Commissioner Gaby, to accept the Golf Commission Meeting Minutes of December 1, 2005. Motion passed. ACTIVITY REPORTS A. Golf Manager Michael Lautenbach confirmed all the Commissioners received their invitation to the Tiger Woods Learning Center dedication on February 10th. Golf staff has met with the Police Department, Traffic Control, Fire Department and Public Works to insure a smooth event. Special guests will include California's First Lady, Maria Shriver and former President Clinton. Approximately 500 will be in attendance for the event. Michael stated Dad Miller Golf Course will be closed from 9:00 a.m. to 3:30 p.m. Michael Lautenbach stated on February 6th the Conservation Corp will begin work on various projects at Anaheim Hills. The Corps should be able to complete the first three projects within a month. Funds to pay for this work are through a grant which will expire in June. Michael Lautenbach reported on the status of the GPS bid. The apparent low bidder failed to meet certain financial requirements of the City. Purchasing has sent the two remaining qualified companies, Uplink and Parview, a bid for purchase prices of their system. Vice -Chairman Schultz asked where the funds are coming from to pay for this new system. Michael Lautenbach stated funds will come from a small interest loan from the City and will be repaid by Golf Operations through the $2.00 increase in the GPS fee. Although staff will request approval of this agreement in March, it has been determined that the cart lease will be expiring in June 2006. An evaluation will be made as to whether or not to hold off until a new cart lease is approved before installing a new GPS system. • Golf Commission Minutes January 26, 2006 Page Two • Vice -Chairman Schultz asked about the status of the current golf cart fleet. Michael stated at the Hills the batteries do not last as long as they should. At Dad Miller the carts are in good condition primarily due to the flat course. Michael Lautenbach stated the Demo Day scheduled at Dad Miller on February 4`" begins at 10:00 a. m. B. Golf Course Superintendent Dave Johansen reported in addition to items stated in the monthly report there was very little clean up from the recent Santa Ana winds and no loss of trees at either course. Dave reported there has only been a few days of frost this year. Bob Johns stated he appreciates the maintenance practices of ValleyCrest on mornings when there is frost in getting the course ready to open as opposed to past city practices and those at some courses who will shut down until late morning hours. C. Director of Golf Bob Johns reported one of his employees has resigned and will be working with the Tiger Woods Learning Center in charge of the recreation program. Vice -Chairman Schultz asked how long it took the tee -time computer system to get back up on line, because it seemed the first response was unacceptable. Bob Johns stated the system did go down about 10:30 a.m. Saturday and was back up on Sunday about 3:00 p.m. The golf shop ran the system off line for the duration and all the information has been entered. FINANCIAL REPORT A. November/December Financial Summaries Michael Lautenbach reviewed the financial reports with the Commission, stating all areas are up as compared to a year ago. The only category where there are no final numbers is for the food and beverage category. OLD BUSINESS A. Dad Miller Yardaae Markers Michael Lautenbach reported during a recent course inspection the markers were in place. There are some holes that have none due to constant vandalism of the markers. Dave Johansen stated across each fairway, starting at the 225 yardage there are three markers, in the middle of the fairway and on the edges, again at 200, 175 150, 125, 100 and 75 yards. Golf Commission Minutes January 26, 2006 Page Three B. Commissions Priority List Chairman Wright stated the Commission does not feel that their letter regarding improvements needed at both golf courses has been satisfactorily responded to from the city. Vice -Chairman Schultz stated he had a conversation with the City Manager who stated he was reviewing a list of issues regarding the golf courses. Vice -Chairman Shultz stated that it was probably the Commission's priority list. Where the Commission doesn't get a good feeling for, is where (the list) fits into the workings of the city. What is that status of the sale of the parcels whose revenue would be used to upgrade maintenance at the courses? The Commission continues to feel the courses are not producing what they are capable of because there is a lack of maintenance improvement. The greens are exceptional, but the fairways and rough are showing their age. Chairman Wright stated the Commission put a lot of time and effort into compiling the improvement list. The Commission wants the courses to be better. Even though the Commission is an advisory committee, if no one is going to listen and respond are they spinning their wheels? Michael Lautenbach stated perhaps he has not communicated the city's response very well, because everyone does understand the maintenance needs at each course. The list the Commission put together addresses many issues and the main issue is to find the funds to complete the work. The efforts to sell the excess property are still ongoing; however, it is a long process. Michael stated in the future he would keep the Commission better informed. Michael stated in FY06/07 he is more hopeful the parcel will sell and the Commission can review their priority list to advise what project(s) could be done. NEW BUSINESS None ADJOURNMENT Vice -Chairman Schultz made a Motion, seconded by Commissioner McCulloch, to adjourn the meeting to February 23, 2006, in the Conference Room #1 at 5:00 p.m. There being no further business the meeting adjourned at 5:55 p.m.