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Golf 2005/08/25 • • GOLF COMMISSION MINUTES August 25, 2005—4:00 p.m. COMMISSIONERS PRESENT: Chairman Wright Vice-Chairman Schultz Commissioner Gaby Commissioner Kresal Commissioner Mc Culloch CITY STAFF PRESENT: Michael Lautenbach, Toby Todd, Gail Barruga CITY STAFF ABSENT: Bob Johns,Dave Johansen VALLEY CREST GOLF: Kevin Neal, Golf Course Superintendent,Anaheim Hills CALL TO ORDER Chairman Wright called the meeting to order at 4:03 p.m. PUBLIC COMMENT There were no comments. APPROVAL OF THE MINUTES Vice Chairman Schultz made a Motion, seconded by Commissioner Gaby,to accept the Golf Commission Meeting Minutes of July 28, 2005. Motion passed. ACTIVITY REPORTS A. Golf Operations Manager Update Michael Lautenbach introduced Toby Todd, as the new Head Golf Professional for both golf courses. In the past 15 years Toby has worked at Alta Vista County Club and Birch Hills Golf Course. Michael Lautenbach answered the Commissioners questions on the status of the hotel concierge program. Kevin Neil answered Vice Chairman Schultz questions regarding the overall maintenance of the golf course at Anaheim Hills, a wet area on the#4 fairway,the flooding of#9's sand trap; fencing along the#9 hole and damage to the water fountain. Kevin stated he would reinforce the golfer's overall view of the course with his maintenance staff including golf etiquette. Kevin reported twice golf carts in one week had hit the new drinking fountain. The repair is temporary due to the difficulty in obtaining parts form the fountain's manufacturer. Chairman Wright stated she observed a young driver of a golf cart at Anaheim Hills and wanted to know if non-employees are allowed to drive golf carts around the course. Toby Todd stated only the employee and/or golfers could use the carts, and he would research the incident. • I Golf Commission Minutes August 25, 2005 Page Two Chairman Wright asked about the status of the flagpole installation at Anaheim Hills. Michael Lautenbach reported the City's Building Inspectors have requested several items be corrected before the City can accept the flagpole. The Player Assistants will be responsible for raising and lowering the flag each day. Vice Chairman Schultz asked if the Commission would receive feedback from the Community Services Director and/or the City Manager regarding the Commission's capital improvement project letter. Michael Lautenbach stated they would receive feedback after the Director returns from vacation. B. Course Condition Report Michael Lautenbach answered questions regarding replacement of ceiling tiles at Dad Miller's restaurant. C. Director of Golf's Report Michael Lautenbach reported in addition to hiring Toby Todd,Nathan Choate had been hired to work in the Pro Shop at Anaheim Hills, Monday through Friday in the mornings. FINANCIAL REPORTS A. July Financial Summaries Michael Lautenbach reported the rounds at Anaheim Hills were down, due some to the hot weather experienced during the month. Dad Miller's rounds are increasing as well as the revenue. B. FY04/05 Year End Financial Report Michael Lautenbach stated the spreadsheet compares the year-end revenue to the budget, and the narrative is a comparison of information to the prior year. The operating revenues were down $150,000 due to the numerous days of rain at both courses and the construction at Dad Miller. OLD BUSINESS A. Dad Miller Golf Course Modifications Michael Lautenbach reported sod was installed on the new driving range. The fence and irrigation around the new chipping green will be completed during the week. The Tiger Woods Foundation would like to take over the old range at the beginning of September. The Tiger Woods Learning Center is anticipated to open in January 2006. • • Golf Commission Minutes August 25, 2005 Page Three NEW BUSINESS Michael Lautenbach stated the City Manager's Office has requested all Commission meetings begin either at 7:30 a.m. or after 5:00 p.m. to provide the public a better opportunity to attend meetings. The Commissioner's stated they were not available in the morning and agreed to start the Commission meeting at 5:00 p.m. Chairman Wright asked Michael Lautenbach to inquire if the meeting could remain at 4:00 p.m. ADJOURNMENT Commissioner Schultz made a Motion, seconded by Commissioner Kresal to adjourn the meeting to September 22,2005 at 5:00 p.m. in the Community Services Department 's Conference Room#1. The Motion passed. There being no further business the meeting adjourned at 5:05 p.m.