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Golf 2005/09/22COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: CITY STAFF PRESENT: VALLEY CREST: CALL TO ORDER GOLF COMMISSION MINUTES September 22, 2005 — 4:00 p.m. Chairman Wright Vice -Chairman Schultz Commissioner Kresal Commissioner McCulloch Commissioner Gaby Michael Lautenbach, Bob Johns, Dave Johansen, and Gail Barruga No representative Chairman Wright called the meeting to order at 5:03 p.m. PUBLIC COMMENT Mrs. Kresal stated she belongs to two golf groups and both groups recently played at Anaheim Hills. She reported that each occasion was a positive experience especially the customer service provided by the staff. APPROVAL OF THE MINUTES Vice Chairman Schultz made a Motion, seconded by Commissioner McCulloch, to accept the Golf Commission Meeting Minutes of August 25, 2005. Motion passed. ACTIVITY REPORTS A. Golf Manager Michael Lautenbach reported the AquaPhyD agreement had been approved. Installation will be in approximately two to three months. Vice Chairman Schultz asked if the equipment will help prevent the wet areas on the course at Anaheim Hills. Dave Johansen stated in many cases the wet areas are caused by soil compaction and AquaPhyD's equipment will assist in reducing the compaction and salinity of the soil. The process will provide more uniform water penetration of the turf, thus reducing the amount of water usage. AquaPhyD will receive payment based on the City's water savings. Michael Lautenbach provided updates on the current projects including the RFP for a new GPS system. Michael Lautenbach stated he expects the new GPS system to be installed early 2006. Chairman Wright asked about the status of the flag pole installation at Anaheim Hills. Michael Lautenbach reported the contractor has completed all requested work by the City's Inspectors and is awaiting final inspection prior to issuance of a permit. Chairman Wright stated she has a flag from Congressman Miller's office which flew over the capital that can be used at the course. Golf Commission Minutes September 22, 2005 Page Two B. Golf Course Superintendent Dave Johansen reviewed the past month's report with the Commission. Vice -Chairman Schultz stated at Anaheim Hills he had seen several trees on the course located to the right of hole #8, that appear to be overgrown with branches about to break. Vice -Chairman Schultz asked if the Arborist hired to provide information on the Oak trees identified these trees for removal. Michael Lautenbach stated Valley Crest had removed a limb from an Oak tree within the past few days. The Arborist that was hired to evaluate 10 specific trees on the course, located near the hole #10. As a result of the Arborist's findings several trees were removed. Vice -Chairman Schultz asked if the maintenance crew could be more observant in notifying and/or making repairs at the course. The fence between the #13 green and hole #14 has a huge dent in the fences and the supporting pole. The fence behind #11 has been in disrepair. Who is responsible for the repairs, the contractor or City? Michael Lautenbach stated staff determines who is responsible for the damage (i.e. contract employee, or golfer) and repairs are made accordingly. C. Director of Golf Bob Johns reported the new range at Dad Miller has opened. Bob Johns reported he has several new employees at the Hills which are providing great customer services. Chairman Wright asked about the customer service improvements at Dad Miller. Bob Johns stated the staff's customer service is improving. FINANCIAL REPORTS A. August Financial Summaries Michael Lautenbach reviewed the financial reports with the Commission. Michael Lautenbach stated he anticipates the driving range figures will increase with the opening of Dad Millers' new driving range. OLD BUSINESS A. Dad Miller Golf Course Modifications Michael Lautenbach reported a media event is in the planning stages to celebrate the opening of the new driving range at Dad Miller, and will be held approximately October 25tH There will be special pricing for a bucket of balls and greens fees. Nick Kumpas will provide an instruction clinic. Golf Commission Minutes September 22, 2005 Page Three Commissioner Schultz asked if the new driving range at Dad Miller has sand traps and bunkers similar to the old driving range. Michael Lautenbach stated chipping greens were included, but the bunkers and grass tee lines were not part of the agreement. Vice - Chairman Schultz asked if these could be added to the capital improvement list. Michael Lautenbach stated they could be added to the list. Michael Lautenbach provided an update on the construction of the Tiger Woods Learning Center. The projected completion date of is the end of November, with an opening of the Center in early 2006. NEW BUSINESS There were no new items. ADJOURNMENT Vice -Chairman Schultz made a Motion, seconded by Commissioner Kresal to adjourn the meeting to October 27, 2005 at 5:00 p.m. in the Community Services Department's Conference Room #1. The Motion passed. There being no further business the meeting adjourned at 6:05 p.m.