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Sister City 2019/05/20 CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES May 20, 2019 COMMISSIONERS PRESENT: Anthony Al-Jamie, Paul Anderson, Kevin Barrot, Jackie Filbeck, Elizabeth Jabaz, Jerry O’Keefe, Brian O’Neal and Anna Piercy COMMISSIONERS ABSENT: Taline Cole, James Dinwiddie II, Lori Dinwiddie, Larry L. Larsen and Brigitte Rodgers (Two vacant seats) STAFF PRESENT: Kimberly Kelemen, Community Services Maggie Solorio, City Manager’s Office GUESTS PRESENT: David Bracey Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted on Thursday, May 16, 2019 at 4:00 p.m. at Anaheim City Hall. Public Input: Commissioner Paul Anderson explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VIII. Public Comment. I. CALL TO ORDER Commissioner Paul Anderson called the meeting of the Anaheim Sister City Commission (ASCC) to order at 4:17 p.m. on Monday, May 20, 2019 at the Anaheim City Manager’s Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II. FLAG SALUTE Commissioner Paul Anderson led the Flag Solute. Anaheim Sister City Commission May 20, 2019 Page 2 III. APPROVAL OF MINUTES The consideration to approve the April 22, 2019 Sister City Commission minutes was continued to the June 24, 2019 meeting because there were not enough commissioners present at the meeting that were in attendance at the April 22 meeting to represent a quorum. IV. APPROVAL OF TREASURER’S REPORT Commissioner Paul Anderson presented the latest copy of the Treasurer’s Report dated May 16, 2019 with a current balance of $13,996.53. Commissioner Anthony Al-Jamie noted that the payment of the flights for the outbound students and chaperones had posted on the account and that they paid a total of $5,775.44 for the tickets. MOTION: Commissioner Brian O’Neal offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 8-0; Absent: Taline Cole, James Dinwiddie, Lori Dinwiddie, Larry Larsen and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the Treasurer’s Report dated May 16, 2019. V. MITO OUTBOUND STUDENT EXCHANGE MOTION: Commissioner Anthony Al-Jamie offered a Motion, seconded by Commissioner Brian O’Neal AND MOTION CARRIED (Absent: Taline Cole, James Dinwiddie, Lori Dinwiddie, Larry Larsen and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve travel insurance for the outbound students and the chaperones in an amount not to exceed $75 per person. VI. MITO INBOUND STUDENT EXCHANGE Commissioner Jackie Filbeck distributed a tentative schedule for the Inbound Student Exchange and went over it briefly. The students arrive on July 26 at 5pm. She will work with Commissioner Barrot to put together the welcome reception and everyone is welcome to attend. Commissioner Filbeck asked that an invitation be extended to the City Council for the Welcome Reception and the Sayonara Dinner. On July 27, the tailgate will start at 3:30 p.m. at Angel Stadium and the game starts at 6:07 p.m. On Monday, July 30, there will be class time, a fire station tour, lunch at In-n-Out, a visit to the Mito Bridge and the beach party. Anaheim Sister City Commission May 20, 2019 Page 3 On Tuesday, July 31, the students will have class time where they will learn history of Anaheim and prepare questions for the Mayor, they get a tour of City Hall, they will visit with the Mayor or a Council Member, and they will walk to the Packing House, the Heritage Library and Mito Wall. On Wednesday, August 1, the Mito students will go shopping at Angel Stadium and have a pool party at Commissioner Anthony Al-Jamie’s house. On Thursday, August 2, the Mito students will go to Disneyland. On Friday, August 3, the Mito students will go shopping at Downtown Disney for two hours; they come back to the Downtown Community Center where they will rehearse for the Sayonara Dinner that night. The Commission needs everyone to be present at the Sayonara Dinner. Saturday and Sunday are host family time and the students will depart on Monday, August 5. Commissioner Al-Jamie reported he submitted an application for the Disneyland tickets through their website. They had to list thirty-five volunteers to get 10 tickets. They are using the Japan Fair day as the pre-event and by volunteering for that event; they get tickets for the next event, which is the Mito Student Exchange. He has not heard back yet, but is expecting to hear back soon. VII. ANAHEIM JAPAN FAIR The Anaheim Japan Fair is going to take place on Saturday, May 25 from 11 am to 8pm on Center Street Promenade. Commissioner Anthony Al-Jamie was able to obtain a booth for the fair and Commissioners have signed up to work the event between 9am and 8pm. Commissioner Anderson asked if staff was able to print the trifold brochure so that they can have it available to hand out at fair. Kimberly Kelemen responded staff was not able to locate an electronic copy of it. Kimberly suggested the Commission could print postcard size cards of the host family add the City puts on the Anaheim Magazine and Activity Guide. She will send an electronic copy to Commissioner Anderson. Commissioner Al-Jamie asked if the table skirt had been ordered. Kimberly Kelemen responded Commission Jim Dinwiddie was working on ordering the tablecloth, but the Sister City Commission logo that staff had at the time was not high resolution enough to be expanded so the graphics team created a new one and she sent it to him last Friday. Commissioner Dinwiddie was going to see if it could be turned around in time for the fair. Anaheim Sister City Commission May 20, 2019 Page 4 VIII. PUBLIC COMMENT David Bracey reported that on May 4, the Sister City International, Southern California Chapter had their annual election for the officers in Santa Monica and Commissioner Anthony Al-Jamie was reelected for his 4th term as President. IX. COMMISSIONER COMMENTS None X. STAFF COMMENTS Kimberly Kelemen reported she had received communication from Pudong and forwarded on to the Commission. In the message, they apologized for taking time in responding and expressed interest in sending a delegation to Anaheim. Kimberly requested an official request from the Commission, perhaps from the Chair to pay each of the outbound chaperones a $500.00 stipend, as she will need that to request the check. XI. ADJOURNMENT There being no further business, the meeting adjourned at 5:06 p.m. to Monday, June 24, 2019 at 4:00 p.m. at the Anaheim City Hall, City Manager’s Office Large Conference Room.