235City Of Anaheim Administrative Regulation
CHAPTER 2 - EMPLOYMENT PROCEDURES
Subject: Temporary Contract Labor A.R. 235
Issue Date: Mar. 1, 1985
Revised: August 7,1996
Sept. 16,1998
Dec. 1,1998
Feb.12, 2009
May 13, 2009
Page (1) of (2)
Purpose:
The purpose of this Administrative Regulation is to establish a policy and procedure
regarding the use of temporary contract labor personnel provided by authorized
temporary employment agencies.
Upon the determination of the Administrative Manager that the need exists for temporary
contract labor, such assistance may be employed through an authorized temporary
employment agency.
Temporary contract labor may be authorized by the appropriate Administrative Manager
and is limited to six (6) months in a calendar or fiscal year. If an ongoing need is
determined, the Executive Manager shall recommend the appropriate ongoing staffing in
the departmental budget.
Temporary contract labor shall not be used in the following situations:
1. To replace employees when the work can be performed at less cost through
reassignment of existing employees in the department.
It is the responsibility of each Manager to monitor the contract labor clerical relief dollars
and hours allocation and not to exceed that allocation.
Procedure:
Managers should contact the appropriate temporary help agency to obtain contract labor.
Managers are responsible to obtain the level of competency required for the classification
at the lowest cost available.
Operating programs are to instruct temporary agencies to bill them directly for the
services received.
City of Anaheim Administrative Regulation 235
Page (2) of (2)
It is the responsibility of each Manager to verify the accuracy of invoices submitted to
include the actual hours worked, rate charged to the City, rate paid to the employee and
actual job title used per contract agreement, for temporary personnel and contractual
authority for compensation to the agency for services performed.
Invoices received for temporary services shall be sent to the Accounting Division for
payment
Payment for temporary contract labor shall be from the contract labor -account (6061) or
labor clerical relief (6063) allocated in the departmental budget.
Responsibility:
Temporary contract labor shall not drive a City vehicle, or their own vehicle, during the
course of their employment with the City on City business, and may not be assigned a
City issued purchasing card unless written authorization is obtained from the City
Manager or his designee (Risk Management)
Attachments: None