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Golf 2010/04/22GOLF COMMISSION MINUTES April 22, 2010 — 5:00 p.m. Anaheim Hills Golf Course — Clubhouse Board Room COMMISSIONERS PRESENT: CITY STAFF PRESENT: VALLEY CREST PRESENT: CALL TO ORDER Chairman Skip Keys Vice Chairman Don Heinbuch Commissioner Patty Gaby Commissioner John McCulloch Commission Bud Schultz Michael Lautenbach, Dave Johansen, Bob Johns and Eleanor Granflor Kevin Neal, Regional Golf Course Superintendent Chairman Keys called the meeting to order at 5:00 p.m. PUBLIC COMMENTS - None to report. APPROVAL OF THE MINUTES Commissioner Schultz made a Motion to approve the March 25, 2010 Minutes. Motion was seconded by Commissioner Gaby. Motion passed. ACTIVITY REPORTS A. Golf Superintendent Michael Lautenbach presented his report and answered questions. Michael Lautenbach stated students from Savanna High School have been walking thru Dad Miller Golf Course and are threatening customers. He stated vandalism also increased in the range building. Michael Lautenbach stated the restrooms on the driving range are being locked during the hours when students arrive and leave school. Michael Lautenbach stated a meeting with the Anaheim Union High School district and security staff of Savanna High School will be held on April 23, 2010 to discuss these issues. Commissioner Gaby questioned how golf staff advertises the Anaheim City Golf Championship. Michael Lautenbach stated ads were placed in the Southland Golf Magazine and various websites. Michael also stated e-mail blasts were sent to Golf's database and the event was promoted through the golf shops. Commissioner Schultz questioned what the last tee time would be for the Championship. Bob Johns stated the last tee time will be 9:30 a.m. at Dad Miller Golf Course and 10:00 a.m. at Anaheim Hills Golf Course. Commissioner Gaby questioned if weddings have been booked at either golf course. Michael Lautenbach stated fewer events have been scheduled and on average the groups are smaller than in prior years. B. Golf Course Superintendent Dave Johansen presented his report and stated both golf courses are in very good condition. Golf Commission Minutes April 22, 2010 Page Two C. Director of Golf Bob Johns presented his report and stated both golf courses are ready for the Anaheim City Golf Championship. FINANCIAL REPORT Michael Lautenbach stated revenue and rounds are still down; however, April at Anaheim Hills Golf Course is looking better. OLD BUSINESS A. Short Game Facility Plans Per a request from Commissioner Schultz, Michael Lautenbach presented the Short Game Facility Plans at Anaheim Hills Golf Course created in 2001. Michael Lautenbach stated the cost for the chipping green was estimated at $230,000. Michael stated another $30,000 would cover a practice bunker by the #10 tee box. B. Golf Course Improvement at Anaheim Hills Golf Course Commissioner Schultz questioned if fairway renovations at Anaheim Hills Golf Course would be feasible instead of closing down the golf course to complete an entire renovation. Michael Lautenbach stated fairway renovations would make the golf course look better but would not address the main issues of the golf course. Michael stated the difficult layout, blind shots, safety setbacks and slow pace -of -play due to the difficulty of the course are the main concerns brought up by customers and only a complete renovation will address these issues and bring more business back to the golf course. NEW BUSINESS A. FY 2010 -2011 Budget Michael Lautenbach presented the FY 2010 -2011 Budget and answered questions. Michael stated there are no major changes to the Budget this fiscal year. Vice Chairman Heinbuch questioned the $88,000 budget for Miscellaneous Professional Services. Michael Lautenbach stated this was a one -time expense for a customer service survey conducted by JD Power & Associates. Vice Chairman Heinbuch made a motion to approve FY 2010 -2011 Budget. Motion was seconded by Commissioner Gaby. Motion passed. B. Golf Commission Tour Golf Commissioners decided to have the annual golf course tour at Dad Miller Golf Course in May. ADJOURNMENT Commissioner Gaby made a Motion, seconded by Vice Chairman Heinbuch, to adjourn the meeting to May 27, 2010 at 5:00 p.m., at Dad Miller Golf Course, Clubhouse Banquet Room. The Motion passed. There being no further business, the meeting adjourned at 5:50 p.m.